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Job Opening: WTS Office Manager and Executive Assistant

June 24, 2013 04:34 PM

 

About WTS International

WTS International is an association whose mission is to build the future of transportation through the global advancement of women. WTS currently has 48 chapters in the United States and Canada, one in London and has an aggressive plan to expand internationally. Operating under the WTS International umbrella is a 501 c3, WTS Foundation, whose mission is to educate through its Transportation YOU initiative, conduct research, and award scholarships. It currently employs six staff members and operates a combined budget of $2 million.

·         http://wtsinternational.org

·         http://transportationyou.org

The Office Manager and Executive Assistant provides administrative support to the Chief Executive Officer, as well as additional project support as necessary for other departments, including serving as the Office Manager for WTS and managing the WTS membership database.  This is a highly confidential position that requires a superior level of professionalism and responsibility.

Responsibilities:

·    Performs all administrative and office management functions for the Chief Executive Officer. 

·    Database management:  primary manager of database, including maintaining the accuracy and timeliness of membership processing and managing the sending of renewal notices. 

·    Prior database management required, MS Excel fluency a must

·    Familiarity with Avectra membership database system a plus.

·    Develops and produces membership reports as requested by the CEO and other team members.

·    Responsible for maintenance of the office, including answering the phones, ordering of supplies, and monitoring office supply inventory.

·    Serves as a liaison to the board of directors, anticipating the issues, requirements, priorities, and deadlines of the CEO to ensure effective communication channels are sustained throughout organization.

·    Provides support on an as-needed basis to other departments, such as marketing research, bank deposits, event planning, recruiting, trade-show coordination, group
transportation/accommodations, proposal preparation, etc.

·    Other duties as assigned

Required Qualifications

·   Associates Degree.

·   8+ years of experience in an administrative capacity.

Other Qualifications

·   Experience in MS Word, Excel, Outlook, PowerPoint.

·   Exceptional administrative, computer and organization skills required. 

·   Must have basic IT knowledge and Internet savvy.

·   Must be a self-starter, able to work independently and efficiently, detail oriented, and have ability to manage multiple tasks concurrently. 

·   Must be well versed in Windows-based word processing, spreadsheet, and database and presentation graphics software. 

·   Requires the ability to work under pressure and without supervision.

·   Professional appearance is required.

·   Some college preferred.

·   Must be able to lift 15 lbs.

Benefits:

·   As a part of your total compensation, WTS provides a comprehensive, competitive benefits package. 

Insurance

·   Medical, Dental, and Vision.  Life Insurance and Long-term and Short-Term disability.

Paid Time Off

Investments

·    401K Eligible Immediately and Flexible Spending Accounts

To apply:  E-mail cover letter, resume and salary history to:  wtsinfo@wtsinternational.org

                 Position open until filled

 

The Office Manager and Executive Assistant provides administrative support to the Chief Executive Officer, as well as additional project support as necessary for other departments, including serving as the Office Manager for WTS and managing the WTS membership database. This is a highly confidential position that requires a superior level of professionalism and responsibility.

 

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