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Job Postings

Note: this page will be updated on the 1st and 15th of every month. Listings will stay posted for one month in alphabetical order according to the company. To post a job listing, please email Andrew Cushman.

Envision Consultants, Ltd. - Document Control Manager

The document control manager position is responsible for overseeing all processes involved in the smooth delivery and recording of all project documents.  Accountable to implement and maintain the assigned database ensuring the integrity of documents throughout the project’s lifecycle.  This position assists in educating staff to ensure configuration document flow runs smoothly in accordance with established document control procedures.  Assist the project team members in regular internal departmental audits, document inventories and assurance of parity between the document management system and the project repository.

Essential Functions:

  • Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions
  • Ensures the control and integrity of the assigned database and repository document numbering register
  • Ensures current master copies of baseline documents are maintained and available on the assigned database; the project document repository system and hard copy files
  • Assists in performing regular audits on database systems and procedures and when required, reconcile records by correcting duplication / obsolescence of document numbers and maintaining the necessary cross reference history database.
  • Assists in the control of new and revised baseline documents, ensuring all current approved documents are available, maintained and accurate.
  • Maintains contacts and working relationships with external (i.e. contractors, consultant) counterparts to allow smooth flow of information between parties and quality in metadata systems for quick / accurate retrieval of information / data and resolution of inquiries
  • Provides support, advice and direction to managers and relevant area leads to ensure all baseline documents are formatted, prepared and approved in accordance with established procedures and guidelines
  • Assures document quality to include completeness, accuracy and compliance with established document management policies and procedures

Competencies:

  • Organizational skills
  • Project Management
  • Thoroughness and Flexibility
  • Technical Capacity
  • Customer Service Skills
  • Ability to work effectively with a team and as an individual contributor
  • Excellent verbal and written communcation skills

Preferred Education and Experience:

  • Bachelor Degree in an Engineering, Construction, Business, or Information Systems required
  • 5-10 years working experience in the AEC industry
  • Familiarity with engineering and construction related terminology
  • Experience in the use of document management database systems available on the market today
  • Must be proficient in Microsoft Office Suite
  • Report writing experience a plus (SQL, HTML, Crystal Reports, BI Publisher)
  • Field experience a plus but not required

JBC Associates, Inc. - Assistant Controller

Key responsibilities include various AP/AR functions, payroll, contractual compliance, processing client invoices, general ledger review/reporting, cash management and various aspects of small office management, general administrative and clerical. Various other duties as assigned.

Responsibilities:

  • Oversee employee time card processing for payroll and billing
  • Manage Accounts Payable/Receivables
  • Maintain general ledger
  • Prepare and process client invoices
  • Monitor 401k for compliance
  • Prepare documentation for audit reviews
  • Process and reconcile payroll
  • Prepare internal reports for management
  • Monitoring project budgets and costs
  • Perform other duties as assigned by the CFO

Qualifications:

  • Bachelor's degree in Accounting
  • Minimum five (5) years of accounting experience
  • Strong grammatical, communications, and organizational skills
  • Proficiency with Deltek Ajera or Vision required
  • Proficiency in Microsoft Office Suite
  • Payroll experience an asset
  • Familiarity with managing HR and 401k functions, a plus
  • Experience preparing for FAR audits, a plus
  • Successful candidate must be self-motivated, have the ability to work independently as well as with others, and be comfortable juggling multiple tasks in a small business environment

Please send resumes to resumes@jbcassociates.com or fax to (610) 992-9099. For additional information, please visit www.jbcassociates.com

SEPTA - Management Analyst (Grant Development)

SEPTA is seeking a Management Analyst to be located in our Center City, Philadelphia Headquarters. The ideal candidate will have a Bachelor's Degree in Business Administration or Finance and a minimum of five (5) years of relevant financial or grant development experience which includes preparation and monitoring of budgets and financial reports.

Specific Responsibilities:

  • Prepares, maintains, executes, and monitors federal, state, and local grant applications and awards to support capital and operating projects for all divisions of the Authority.
  • Develops and reviews comprehensive financial plans and analyzes programs for the division/department. Coordinates, directs, or performs planning and management analyses for the division/department.
  • Coordinates with federal, state, and local funding agencies and planning partners.
  • Participates in the development of the Authority's annual capital budget and 12 year capital program including project research, analysis, and presentation.
  • Participates in the development of capital and operating projects and programs for the division/department.
  • Performs budget analysis of various funding programs.
  • Prepares and analyzes reports related to project costs and grant funding as it relates to the division/department and the Authority.
  • Develops and implements improved methods and procedures related to all aspects of the division/department.
  • Interprets and administers programs and procedures in accordance with approved policies.
  • Performs special assignments as required.

Qualifications and Experience:

  • Bachelor's Degree in Business Administration, Public Administration, Budgeting, Finance, Transportation/Urban Planning, or related field and a minimum of five (5) years relevant financial experience which includes preparation and monitoring of grants, budgets, and financial reports.
  • Strong computer skills required. Must have experience using MS software, applications, including Excel, PowerPoint, and Word.
  • Excellent analytical, verbal, and written communication skills required.

SEPTA - Management Analyst (Capital Budgets)

SEPTA is seeking a Management Analyst to be located in our Center City, Philadelphia Headquarters. The ideal candidate will have a Bachelor's Degree in Business Administration or Finance and a minimum of five (5) years of relevant financial or grant development experience which includes preparation and monitoring of budgets and financial reports.

Specific Responsibilities:

  • Assists in the development of SEPTA's annual Capital Budget and 12-Year Capital Program. Calculates anticipated capital funding and assists in the allocation of funds to capital projects in progress and to newly proposed projects.
  • Coordinates meeting with internal departments and external governmental stakeholders to discuss the capital budget & program, and to solicit their input and insight on capital transit needs for the region.
  • Coordinates public meetings and public hearings on the budget & program to receive input from interested parties, elected officials, and the general public.
  • Negotiates SEPTA's share of the annual sub-area allocation of federal capital funds apportioned to the Philadelphia urbanized area with the following transit agencies: NJ Transit, PennDOT, Delaware River Port Authority, Maryland Transit Administration, and the Delaware Department of Transportation. Calculates funding per transit agency and communicates the funding splits to all of the agencies. Prepares letters of agreement to be signed by all agencies which must be sent to the Federal Transit Administration Regional Administrator before federal grants can be approved for the allocated funds.
  • Provides financial administration and State invoicing of SEPTA's annual multi-million dollar Vehicle Overhaul (VOH) Program.
  • Assists in the solicitation of proposed projects from Operating Divisions, evaluates proposals for capital funding eligibility, presents proposals to senior management for review and approval, establishes approved budget in the FACET financial system, monthly analysis of budget versus actual expenditures, and tracks production versus targeted goals.
  • Assists in the development and coordination of SEPTA's annual requests for the City of Philadelphia and capital funding through the City's Capital Budgeting process.
  • Develops annual Suburban Counties capital funding forecasts, secure funding commitment and resolves funding conflicts. Develops a calendar year forecast of capital funds required from Bucks, Chester, Delaware and Montgomery Counties. 
  • Develops and maintains funding agreements for approved City of Philadelphia Capital Funds.
  • Assists in the development and implementation of strategies to address capital project funding shortfalls and capital grant close outs. Revise project funding within federal capital grants and state capital funding programs to achieve desired objectives. Facilitates Federal Transit Administration approval of required budget revisions to federal grants.
  • Participates in the development of federal and state grant applications to secure funds for the capital budget and program. 
  • Develops and implements improved methods and procedures related to all aspects of the division/department.
  • Interprets and administers programs and procedures in accordance with approved policies.

Qualifications and Experience:

  • Bachelor's Degree in Business Administration, Public Administration, Budgeting, Accounting or related field plus a minimum of five(5) years relevant financial or accounting experience which includes preparation and monitoring of budgets and financial reports required. 
  • Knowledge of federal and state regulations and guidelines in capital funding preferred.
  • Strong computer skills required. Must have experience using MS software, applications, including Excel, PowerPoint, Word and Access. 
  • Excellent analytical, verbal and written communication skills required.

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